What Is Form 9 SSM? A Quick Guide for Employers + Free Download

Starting a business in Malaysia involves several legal steps, and one of the most important documents you'll encounter is Form 9.

If you are an employer, recruiter, HR professional, or business owner, understanding what Form 9 is and how to use it is crucial for your operations.

What is Form 9 SSM?

Form 9, officially known as the Certificate of Incorporation of Private Company, is a document issued by the Companies Commission of Malaysia (SSM) upon the successful registration of a private limited company, or Sdn Bhd, under the Companies Act 2016.

This certificate signifies that your company is legally recognized and can commence business activities in Malaysia.

The certificate includes essential details such as:

Company name and registration number
Date of incorporation
Registered address
Details of directors and shareholders

Obtaining Form 9 is a significant milestone, marking the official start of your company's journey.

Who Needs Form 9?

Form 9 is primarily relevant for:

Private limited companies (Sdn Bhd): Newly registered companies receive Form 9 as proof of incorporation.
Employers and HR professionals: To verify the legitimacy of a company during hiring or business dealings.
Business owners: To establish credibility with banks, clients, and government agencies.

If you're operating a sole proprietorship or partnership, Form 9 does not apply to your business structure.

Why is Form 9 Important for Employers and Businesses?

Form 9 serves multiple purposes:

It's the official document confirming your company's legal status.
Banks require Form 9 to open corporate accounts.
Government agencies may request Form 9 when issuing business licenses.
Form 9 is often needed when hiring employees and registering with statutory deductions like EPF, SOCSO, and EIS.
Companies bidding (tendering) for contracts may need to submit Form 9 as part of their documentation.

How to Get Form 9 from SSM?

There are several ways to obtain Form 9:

SSM e-Info Portal: Visit SSM e-Info and search for your company profile. You can purchase and download Form 9 directly.
MyData SSM Portal: Access MyData SSM to retrieve Form 9 and other company documents.
Company Secretary: Request a copy from your appointed company secretary, who can provide a certified true copy if needed SSM e-Info

Typically, Form 9 is issued shortly after your company's incorporation. If you've misplaced it, these platforms offer convenient ways to obtain a replacement.

How Employers Can Use Form 9

Form 9 is a versatile document for employers:

Registering with statutory bodies: When enrolling your company with EPF, SOCSO, or EIS, Form 9 is a required document.
Recruitment processes: Use Form 9 to demonstrate your company's legitimacy to potential employees.
Contract applications: Include Form 9 when applying for government or private sector contracts to establish credibility.

In essence, Form 9 acts as your company's birth certificate, validating its existence in various professional scenarios.

Sample Form 9 and What It Includes [Free Download]

Below is a sample of Form 9 that you can utilize:

P.U. 173/66
COMPANIES REGULATIONS, 1966
SECOND SCHEDULE (Regulation 3)

FORM 9. Certificate Of Incorporation Of Private Company.

FORM 9

Companies Act 1965

(Section 16(4))

Company No.

CERTIFICATE OF INCORPORATION OF PRIVATE COMPANY

This is to certify that ................................................. is, on and from the .................................................19 ................................................. incorporated under the Companies Act 1965, and that the company is * ................................................. and that the company is a private company.

Given under my hand and seal, at ................................................. this ................................................. day of.................................................,19 .................................................

.................................................

Registrar of Companies

*Insert whether company is

(a) a company limited by shares;

(b) an unlimited company.

[Subs. P.U.(A) 16 / 1986:s.13]

You can also buy the Form 9 through this link:

https://www.ssmrenewal.co/product/form-9-24-49-ssm/

https://www.cetakssm.com/form-9-ssm/

Form 9 vs Other SSM Forms (Form 24, 32A, 49)

Form	Purpose	Current Section under Companies Act 2016
Form 9	Certificate of Incorporation	Section 17
Form 24	Return of Allotment of Shares	Section 78
Form 32A	Transfer of Securities	Section 105
Form 49	Notification of Change in Directors/Managers/Secretaries	Section 58

FAQs

Is Form 9 needed for sole proprietors?

No, Form 9 is specific to private limited companies (Sdn Bhd). Sole proprietors receive a different form upon registration.

How much does it cost to get Form 9?

The cost varies depending on the platform. Typically, obtaining Form 9 through SSM e-Info or MyData SSM incurs a nominal fee.

Can I use a scanned copy of Form 9 for official purposes?

While some institutions may accept scanned copies, it's advisable to use a certified true copy (CTC) for official matters to avoid any issues.

What if I lose my Form 9?

You can obtain a replacement through SSM.

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